Adding Custom Fields enables Space Admin to collect more information about users joining the Space.
Gathering extra data provides tailored information beyond the basic registration details and better supports administrative needs.
Custom Fields are available for Spaces on a Pro or Enterprise Plan (Read here to manage the Space subscription) or Public School Spaces which has been claimed (read here how to Claim a Space).
To activate and customize Custom Fields from the Space customization page:
Only Space Admins can manage Custom Fields.
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From the Space Homepage click on the three dots icon ⋯ next to the name of the Space and select Customize from the dropdown menu:
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Then select Customization to open the Space customization page:
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Scroll down to reach the Custom Fields section; click Edit info:
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Now from the dropdown menu, you can choose which types of users will be asked for additional information (just Learners, just Instructors, both of them):
If you select the Learners only, Instructors won’t be asked to provide this additional information, and vice versa. Space Staff members won’t be asked to provide information.
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Then select which information to ask the users:
- Nation and City of Birth
- Nation and City or Residence
- National Insurance Number
- Identification Number (ID, Passport, ..)
- Educational Level
Add a flag to gather the information. Then click Save changes to activate the Custom Fields:Select both a user type and a field to apply the setting.
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When an Instructor or a Leaner joins any Group of your Space, they will be asked to fill in a form with the Custom Fields you have selected.
They won’t be able to proceed without completing the form.You can edit Custom Fields at any time. If additional fields are needed, all users will be prompted to update the form.
To view the information gathered using the Custom Fields
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Download the Group Record to see the additional information provided by the Group Learners. Learn more about the Record.
Instructors’ information won’t be displayed in the Record as they are available only to Space Admins.
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Additional information gathered via Custom Fields on all Space Learners and Instructors can be accessed via the Partner API.
For more details, please contact the WeSchool Support Team.